For managers and leaders in the workplace who want to boost their productivity, effective task delegation is the way to go. When done the right way, it can empower team members, improve teamwork, streamline workflows, and ensure that tasks are completed on time. The problem with task delegation is that it requires more than just assigning tasks randomly — it involves clear communication, trust, and strategic planning. Let us delve into some tips for effective task delegation to improve team performance and boost productivity.
Know What Tasks to Delegate
The first important tip to delegate tasks the right way is to know what tasks to delegate. Not every task can be delegated and it is important that you know what kind of tasks you can delegate. For instance, something important like hiring an employee cannot be delegated to someone but several other day-to-day activities can be delegated quite easily without having to teach much to employees.
Play to the Strengths and Goals of Every Employee
While delegating tasks, it is important that you play to the strengths and goals of every employee. There might be employees in your company who would be exceptional in a particular skill and you should assign related tasks to these people only.
For instance, if there is the need to delegate a content creation task, then delegating it to someone who has experience in content creation and excels in typing is the right thing to do. You can click here to visit the 5-Minute typing test to test out the typing skills of whom you are delegating the task.
Provide the Necessary Resources and Level of Authority
Providing the necessary resources and level of authority is necessary to empower the other person so that he/she can complete the assigned tasks. If the person you are delegating the task to needs specific training, resources, or authority, then don’t hesitate to provide the required things because delegating a task without providing any resources or authority would be equivalent to assigning someone up for an impossible task.
Providing the required resources and level of authority doesn’t mean that you control each part of the process, as it will hamper the learning process for others. Instead, just provide the required resources, ask them to get the task done, and offer them a link to the fun typing game to improve your typing by TypingTest.co if they need it to improve their typing skills.
Establish a Clear Communication Channel
Establishing a clear communication channel with the person that you are delegating tasks to is important. Although you should avoid micromanaging, it is still necessary that you establish a proper communication channel so that the person you have delegated your tasks to can ask questions and provide you updates about the tasks. Setting a proper communication channel, regular check-ins, and providing & receiving feedback can help you throughout the project.
Be Patient
Being patient after delegating tasks is necessary because your team members might not have the same level of experience and expertise as you. A task that you can complete in 15 minutes might take a team member of yours one hour to complete it but it is important that you stay patient and avoid being too eager. Think about the first time that you completed that specific task. Be patient with your team members and as you will continue to delegate more and more tasks, their efficiency will start to improve.
Give Credits Where It’s Due
Lastly, giving credit where it is due is important after the tasks have been completed. Those who achieved the task and excelled at it deserve the credit and you should definitely recognize their efforts and give them the credit that they deserve. Instead of taking all the credit yourself, don’t hesitate to give your subordinates the credit and recognition that they deserve. The more you appreciate and recognize the efforts of others, the more encouraged they are for future projects.
